10 reasons to move to cloud and speed up time to value in hostel management

Automation is probably the most obvious time saver for hostel operations in colleges and universities. It prevents the need for administrators to provide paper-based registration forms, billing, maintenance, or track the entry of students, visitors or guests under their control. The cloud-based hostel management system allows higher education institutions to rapidly create scalable and flexible hostel environments to deliver better service to students, much faster and simpler than manual processes. Here are 10 good reasons for higher education institutions to move to the cloud and speed up time to value in hostel management:

Improve hostel accommodation and facilities.

Reason # 1: Manage hostel facilities better with cloud and mobile technology. Designed for performance, student accommodation software helps educational institutions to manage automatic room allocation and task assignments, track students’ rooms, attendance, and discipline and send automatic email notifications, SMS alerts and push messages from mobile devices.

Demand for student accommodation is increasing.

Reason # 2: Building delays and the problem of over-recruitment of students are affecting colleges and universities. Track maintenance of hostel buildings in real-time and assign tasks for repair and maintenance of institute property with a cloud-based hostel management system

The hostel admission process is slow and time-consuming.

Reason # 3: Using a hostel facilities system can help institutions to automatically authorize, assign and track the rooms of students at any time from anywhere.  Regulate students’ entry to the hostel with a secure RFID/Smart Card or Biometric system.

Problems with manual forms for hostel application, registration, fee payments, and leave.

Reason # 4: Create a hostel management system to accept online hostel admission forms for registration and enable easy student admission for hostel accommodation.

The hostel system is not open and transparent.

Reason # 5: Student welfare measures and levels of student satisfaction has been low. Deliver role-based access to information and services with high degree of transparency through the website and mobile devices. This provides better security levels and increases student satisfaction.

Communicating admission-related issues and responding to students’ queries is highly stressful.

Reason # 6: Automate all your responses to queries and support students with instant notifications via the website and
mobile devices.

Growing mistrust between students and the wider campus community.

Reason # 7: There is a sense of mistrust between students and the wider community. Improve communication and collaboration between students, warden and caretakers with online and mobile services for faster response to queries and complaints.

Misbehavior in rooms and other parts of hostel premises.

Reason # 8: Capture discipline incidents and disputes in hostels and automatically take action on offenders. Using the hostel management system, track, report and remedy a student’s behavior trend in real-time from anywhere.

Difficulties in maintaining records, updating data and managing hostel properties.

Reason # 9: Manage all your hostel records securely on the cloud with automatic backup, easy upgrades and offline access.  Easily manage hostel assets and keep track of physical asset location in real-time across various hostels using RFID/Barcoding technologies.

It is hard to keep track of student fitness levels.

Reason # 10: Capture students' health and illness records and track their progress with a graphical display of statistics to achieve fitness goals.